Staff On & Off Site Logging
Bridge the communication gap between the office and the field. SmartBaise's On-Site Presence feature is a simple yet powerful tool that provides managers with real-time visibility of which jobs are actively being worked on, while empowering your tradespeople to log their site time effortlessly and accurately.
What It Is: Your Automated Site Diary
For the tradesperson on site, the process is as simple as it gets. Upon arrival at a job, they open the app, select the project they're working on, and tap the "On Site" button. When they finish for the day, they tap "Off Site." That's it.
Behind this simple action is a powerful automation engine:
Verified Timestamps
Each time a user logs their status, the system captures a location-verified timestamp. This creates an accurate and indisputable digital record of site presence, providing clear data for timesheets, client billing, and project reports.
Live Timeline Integration
Every "On Site" and "Off Site" event is automatically posted directly to the relevant job's timeline. This builds a rich, chronological history of activity for each project, showing exactly who was on-site and when, without anyone having to manually write a daily report.
Real-Time Visibility for Managers
As a manager, you get an instant, live overview of your workforce. See which projects are staffed and active at any given moment, allowing you to coordinate resources more effectively and give clients confident, up-to-the-minute progress updates.
Why It's a Game-Changer for Your Workflow:
Eliminate Guesswork and Phone Calls
Stop chasing your team for updates. The dashboard provides a clear picture of site activity, allowing you to manage by exception and focus on the projects that need your attention.
Automate Timesheet Accuracy
The data captured provides a reliable foundation for payroll and timesheet verification. It reduces disputes and ensures your team is compensated accurately for their time on site.
Build a Bulletproof Project Record
The automated timeline entries create a detailed, factual history of site attendance. This provides an invaluable resource for resolving client queries, managing project milestones, and maintaining a complete audit trail.
Enable Proactive Management with Alerts
Connect this feature to the Rules & Alerts engine to unlock a new level of proactive oversight.
- Set a rule to receive an instant notification the moment a tradesperson arrives on a critical job.
- Create an alert if a project has no "On Site" activity by 10 AM, allowing you to follow up immediately.
- Get a summary email at the end of the day listing all sites that were attended.
By making site logging effortless for your team, you gain powerful, real-time insights that lead to smarter scheduling, more accurate reporting, and a more efficient, coordinated, and profitable operation.