AI Schedule Ingestion
Transform the most time consuming part of project setup into your most powerful efficiency tool. The AI Schedule Ingestion feature is the cornerstone of SmartBaise's intelligent automation, designed to eliminate the soul destroying task of manual data entry and get your projects moving faster than ever before.
What It Is: Your Digital Quantity Surveyor
Simply upload any schedule of works, quote, or even a clear photo of a paper document. Our advanced AI gets to work instantly, reading and understanding the file just like a human would. It intelligently identifies every line item and extracts the critical data—item number, room, description, quantity, and cost—before converting it all into a structured, digital format.
But it doesn't stop there. The AI also analyzes the description of each task to automatically determine the required trade (e.g., "Skim ceiling" becomes a "Plasterer" task) and categorizes the work as either "Stripout" or "Reinstatement." The result? A perfectly digitized schedule of works, ready for you to manage, in seconds.
Key Benefits
Eliminate Manual Data Entry
Reclaim hundreds of hours of administrative time. What used to take hours of meticulous typing is now a simple "upload and confirm" process. This frees your contract managers and administrators to focus on high value work like client management and project delivery.
Drastically Reduce Human Error
Every manual entry is a potential mistake. By automating the transcription process, you eliminate the risk of typos, missed line items, or incorrect costings, ensuring your project data is accurate and reliable from day one.
Accelerate Project Startup
The delay between receiving a schedule and starting the work is a major bottleneck. With AI Ingestion, you can have a job fully costed, tasked, and ready for scheduling within minutes of receiving the initial client documents. This means you can start work sooner, finish sooner, and invoice sooner.
Establish Instant Financial Control
As the AI ingests the schedule, it simultaneously calculates the total contract value. This provides an immediate, accurate financial baseline for the project, enabling better cost control and more precise financial reporting from the very beginning.
By turning your static documents into dynamic, actionable data, the AI Schedule Ingestion feature doesn't just save you time—it fundamentally changes the speed and accuracy with which you can run your entire business.